Incoming Payments | SAP FICO
This tutorial by Uplatz is part of the SAP FICO course and explains the concepts of SAP Incoming Payments. Through this video learn how to process incoming payments in SAP (regular, partial, and residual).
Payment processes in companies are being standardized and periodic payments runs are scheduled for specific days in order to pay invoices in mass. The automatic payment program (transaction F110) clears the payments for most of the customer invoices, but in practice, manual payments are also needed in many cases. For e.g.:
a) Bank accounts for which the payment program is not configured;
b) Based on business requirements payment is needed before the next scheduled payment run;
c) Down payments.
In such cases, payments for customer will be done manually and the bank documents will be posted using transactions Post Incoming Payments (F-28) and Down payment (F-29). The documents posted with these manual transactions appear in the system with DZ document type.
The Manual Incoming Payment has two variants:
1) Partial payment: it is used in case when a partial payment for a certain open item is needed. The system will keep outstanding both documents: the original open item (invoice) and the partial payment until the full outstanding amount will be settled.
2) Residual payment method: it is related to partial payment also but the original open item (invoice) will be cleared with the partial payment and the system will create a new outstanding document.
When deciding which variant to be used according with company’s practices, it should be considered that residual payments leads to losing visibility on aging of the open items.
To post an incoming payment, navigate to the following path in SAP menu:
Accounting -> Financial Accounting -> Accounts Receivables -> Document entry -> Incoming Payment
Or directly type in the command field the transaction code F-28. Next, input this information in the following fields:
Document Date: input the date when the transaction occurs;
Company Code: the code for your company code;
Posting Date: date when the transaction is booked in the system;
Currency: currency code used for this specific transaction;
Reference: the invoice number from the invoice;
Bank Account: code identifying the General Ledger account;
Amount: the value to be paid;
Customer Account: the account where open items are booked.