Accounts Payable in SAPLearn to manage Accounts Payable function in SAP. Understand Master Data, Payments, Invoice Processing, Reporting, Posting Business Transactions in AP
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Accounts Payable in SAP, a submodule of SAP FI, is used to manage and record accounting data for all vendors. The invoices and deliveries are managed as per vendor requests. Payables are managed as per the payment program and all the payments can be made using checks, transfer, electronic transfers, etc.
All postings in SAP Accounts Payable are also updated in the General Ledger simultaneously as well as the system maintains forecasts and standard reports used to keep track of all the open items. SAP Accounts payable accounting is also called as sub-ledger accounting, as the business transactions are carried out individually in the vendor accounts. All the transactions that are processed in accounts payable are recorded directly in the general ledger account.
Accounts Payable (FI-AP) is a cornerstone of FI and MM Purchasing. Jumpstart your configuration of vendors, deliveries, invoices, and payments with SAP FIAccounts Payable in this E-Bite. Set up FI-AP to manage vendors by maintaining payment terms, defining cash discount bases, and releasing invoices. Postings are automatically triggered from the operative transactions in Accounts Payable . Invoice values are provided for cash management, in order to optimize liquidity planning.
Accounts Payable (FI-A/P) application manages your vendors, their deliveries, the invoices, the payables, and the payments. If you use Cash Management, you can use FI-A/P to plan and optimize the liquidity with the help of invoice information. You post accounting data for vendors in SAP Accounts Payable. From there, the data is sorted by vendor and made available to other areas such as the purchasing system. When you post data in Accounts Payable , the system creates a document and passes the data entered to the general ledger. General ledger accounts are then updated according to the transaction concerned (payable, down payment, and so on).
Key characteristics of Accounts Payable module in SAP
1. Vendor Master Data: Vendor master records are created and maintained in SAP. These records contain information about the company's vendors and suppliers, such as their names, addresses, contact details, payment terms, and bank account information.
2. Invoice Processing: When a vendor sends an invoice for goods or services provided, it is entered into the SAP system. The system performs checks to validate the invoice details against the purchase order and goods receipt information. If everything is in order, the invoice is posted for payment processing.
3. Invoice Verification: This step involves verifying the accuracy of the invoice, ensuring that the quantities, prices, and other details match the purchase order and goods receipt. Any discrepancies are flagged for resolution.
4. Payment Processing: SAP's Accounts Payable module facilitates the generation of payments to vendors. Payment terms are taken into account, and payment documents are generated, such as checks or electronic fund transfers (EFTs).
5. Document Posting: The module posts accounting entries related to the accounts payable activities, ensuring proper financial recording of liabilities and expenses.
6. Aging Analysis: SAP provides tools to analyze the aging of outstanding payables. This helps organizations monitor their payment obligations and manage cash flow effectively.
7. Reports and Analytics: Various reports and analytics are available in SAP to provide insights into vendor liabilities, payment history, open items, and more. These reports support decision-making and financial analysis.
8. Integration: The Accounts Payable module is closely integrated with other SAP modules, such as Purchasing and Materials Management (MM), to ensure seamless flow of information and processes across different functional areas.
9. Archiving and Document Management: SAP allows for archiving and managing documents related to accounts payable, such as invoices, purchase orders, and payment documents. This ensures proper record-keeping and compliance.
10. Communication: SAP often integrates with electronic data interchange (EDI) and supplier portals to facilitate electronic communication with vendors, streamlining the exchange of documents and information.
The SAP Accounts Payable module plays a crucial role in maintaining accurate financial records, managing vendor relationships, and ensuring timely and accurate payments. It contributes to efficient financial operations and supports the organization's overall financial management strategy.
This SAP Accounts Payable course by Uplatz provides a comprehensive knowledge on end-to-end processes involved in Accounts Payable sub-module of SAP FICO. This training will help you to master the concepts of Accounts Payable in great detail thus getting you a unique edge in your SAP career.
Course/Topic - Accounts Payable in SAP - all lectures
In this first video tutorial, you will get a brief introduction on the ERP, how ERP automates the tasks involved in performing a business process, SAP and its different modules, along with an introduction to the FI module with its key elements like general ledger, accounts payable & receivable, asset management etc. Further, you will learn how to create G/L accounts, the process of linking it to sub-ledger and asset accounting. At the end, you will understand the role of a functional and support consultant in an end-to-end implementation of the whole process.
In this tutorial, you will learn about the role of a Functional Consultant in a project from a non-SAP to an SAP environment. Along with this, you will also learn about the role of an end user and the Support Consultant in the SAP FI module. Further, you will understand the concept of Implementation and Implementation Project and the basic understanding of the Enterprise Structure, activating Transaction Code (T-Code) and the process of using it with a detailed demonstration from the Instructor in the SAP system.
This video is a complete practical demonstration on the whole of the concept of defining Business Area, assigning company code to a company, understanding the three different types of servers involved in the FI process i.e. the Development Server, Quality Server and the Production Server. Further, you will get a detailed explanation on the Enterprise Structure Assignment and the Field Status Variant concept.
In this video tutorial, you will get a detailed understanding on the purpose of Document Types and defining Number Ranges in the SAP system. Further, you will learn about the Tolerance Groups in the G/L accounts along with a practical and detailed demonstration on working with the Company Code, End User Activities, creation of G/L accounts, retained earning account, assets and liabilities and the company income and expenses.
In this video, you will learn how to work on the G/L Account in the FICO module of the SAP system. Along with this, you will get a detailed explanation of Retained Earnings Account under which you will be working on the End User Activities, the Salary Account work process and the creation or deletion of G/L Accounts centrally in the SAP FICO module.
In this tutorial, you will learn the concepts on the G/L account documents, with G/L account posting and G/L account balance. Further, you will get a detailed demonstration and explanation on the different types of Reversal of Documents i.e. Individual Reversal, Reversal of Reverse Document and Mass Reversal. All these reversal process will be shown with a practical demonstration by the instructor on the SAP system. This will be preceded with the explanation on Holding of Documents, Parking of Documents and the Account Assignment Model.
In this tutorial, you will learn the concept of Open Item Management in terms of the Full Clearing Salary and Partial Clearing Salary, along with Post Outstanding Salary and Outgoing Payment. This will be preceded further by showing practical demonstration by the Instructor in the SAP system of the G/L account on the Outgoing Payments Process Open Items.
In this tutorial, you will learn about the Accrual Deferral Document Method which is basically related to the Income and Expenditure Method for an organization. Along with this, you will also learn about the 3 methods involved in this Accrual Deferral Method which is the (i) Post Accrual Deferral Document, (ii) Reverse Accrual Deferral Document (iii) Post Actual Salary. All these will be supported by practical demonstration by the Instructor on the SAP IMG screen. Further, you will get a detailed understanding on the Interest Calculation such as Item Interest Calculation, Balance Interest Calculation and the Penalty Interest Calculation, along with Creation of Interest Indicators like Defining reference interest rates, Bank Loan and Fixed Deposit.
This tutorial is a complete briefing about one of the core concept of the SAP FICO module which is “Account Payable”. In this video, you will get an overview of the Accounts Payable and its core functionalities such as defining account groups, defining number ranges for vendor account groups, assigning number ranges to vendor account groups and creating the G/L account. Along with this, you will get an understanding on the Document Types and Number Ranges and the Instructor will be seen giving demonstrations on maintaining number ranges, entering vendor invoice, post outgoing payments and the vendor’s balance display.
In this tutorial, you will learn about the Vendor Payment process in the SAP FICO module and what are the steps involved in the whole process. This is a complete practical tutorial by the Instruction in which you will be seeing advanced payment vendor through G/L account, linking of reconciliation account, posting of advance payment, vendor invoice posting and the advance clearing. Along with this, you will also get the practical explanation on the Terms of Payment like maintaining terms of payment, assigning terms of payment to vendor, G/L- cash discount received, assignment of account for automatic posting, vendor invoice and the vendor payment.
In this tutorial, you will learn and understand about the different Payment Differences associated with the SAP FICO such as G/L Payment Differences, Defining Reason Codes, Assignment of Account for Automatic Posting, Vendor Invoice and the Vendor Payment. All these will be practically demonstrated by the Instructor on the SAP IMG screen, starting with creating the G/L account. Further, you will be learning about the Check Management process and the steps involved in it such as Defining House Banks, Creation of Check Lots, Creation of Manual Checks etc. At the end, the Instructor will be seen explaining the Customer Master process in the Account Receivable of the SAP FICO module.
• Post outgoing payments and process automatic payment runs
• Record accounting data for all the vendors.
• Run important financial reports such as A/P Infosystems, Vendor balances, Vendor lists
• All invoices and deliveries are managed as per vendor requests.
• Learn to work with vendor records, balances and line items
• Post, search and display vendor invoices
1) Creation of vendor account groups
2) Creation of number ranges for vendor master records
3) Assignment of number ranges to vendor account groups
4) Creation of tolerance group for vendors
5) Creation of vendor master (display/change/block/unblock of vendor master)
6) Posting of vendor transactions (invoice posting, payment posting, credit memo)
7) Display Vendor balances and G/L Balances
8) Configuration Settings for advance payments to Vendors (down payment)
9) Clearing of down payment against invoices (special GL transactions)
10) Posting of partial Payment & Residual Payment
11) Creation of payment terms,
12) Creation of house banks and account ids.
13) Creation of check lots and Creation of void reasons
14) Maintenance of check register
15) Display check register
16) Cancellation of unissued checks
17) Cancellation of issued checks
18) posting of purchase returns.
20) Configuration of automatic payment program
21) Defining correspondence & party statement of accounts
This Accounts Payable in SAP training course is designed for clearing the SAP Certified Accounts Payable Associate exam. The Accounts Payable in SAP is a sub-module of SAP FI which is used for record management for all types of vendors.
In Accounts Payable in SAP Course module the participants can learn to manage the key activities such as sub-ledger accounting, business transactions, vendor transactions. In the Accounts Payable in SAP course, the participants will learn the accounts payable functions such as vendor account group creation, auto payment program and much more. This seems to be an essential learning for all SAP Finance Accounts module users.
Accounts Payable in SAP Certification is an important benchmark in becoming an expert Accounts Payable Associate as the course covers accounts payable overview, enterprise structure, supportive tools for an end user. Accounts Payable in SAP tutorial helps the participants to learn all the key concepts of sub-ledger accounting thus attaining a unique SAP certification. Accounts Payable in SAP course offers complete information about accounts payable sub-module of SAP FICO thus making the participant an expert Accounts Payable Associate.
Uplatz online training guarantees the participants to successfully go through the Accounts Payable certification provided by SAP. Uplatz provides appropriate teaching and expertise training to equip the participants for implementing the learnt concepts in an organization.
Course Completion Certificate will be awarded by Uplatz upon the completion of the Accounts Payable in SAP course training.
The Accounts Payable in SAP certification exam verifies that the participants possess basic knowledge and can prove their skills in the area of SAP ERP Financial Accounting. This Accounts Payable in SAP certification exam validates that the participant has an overall understanding about this Accounts Payable Associate profile, and able to implement the knowledge practically in projects.
Below given are the certification details of:
SAP Certified Application Associate - Financial Accounting with SAP ERP 6.0 EhP7
· Certification Level: Associate
· Exam Name: SAP Certified Application Associate - Financial Accounting with SAP ERP 6.0 EhP7
· Exam Code: C_TFIN52_67
· Exam Mode: Online
· Total Number of Questions: 80
· Pass Score: 60%
· Time Duration: 180 Minutes
· Exam Price: $550
The SAP Account Payable Associate draws an average salary of $71,319 per year depending on the knowledge and hands-on experience. The SAP Account Payable Associate job roles are in high demand and make a rewarding career.
SAP Account Payable Associates are recognized across the globe. The increased usage of the finance processes in many companies help the participants to find a job opportunity easily. The leading companies hire SAP Account Payable Associate considering the skill of handling finance and cash management in an organization. The Learners earn most beneficial Accounts Payable in SAP certification through our expert training and course curriculum. Being SAP Accounts Payable certified is definitely valuable credential and adds value to every organization.
The Accounts Payable in SAP certification is targeted to those participants who are beginners or from finance accounting background and excel as SAP Accounts Payable Associate.
The following are the job titles:
· SAP FICO Consultant / End user
· Accounts Payable Specialist
· Accounts Payable Associate
· Accounts Payable Clerk
· SAP Accounts Manager
· Accounts Consultant
The course content, and the overall certification program helps the participants to get placed in reputed MNCs and organizations.
1. What are segments in Vendor Master?
a. General Data segment
b. Company code segment
c. Purchase Organisation segment
2. What is Vendor Account Group?
Vendor Account Group is to bifurcate the vendors like FI Vendors, MM Vendors, Foreign Vendors, Domestic Vendors.
3. What are the steps for creating Vendor?
1. Account Group of Vendor
2. Create Number ranges for Vendor account.
3. Assign number ranges for vendor account group.
4. Document types for vendor accounts
5. Create G/L master record for sundry creditor
6. Create vendor master record.
4. What is a special G/L Transactions?
Special G/L transactions are transactions that are not normal business transactions with our business partners. They are generally shown in different control ledgers and are not grouped with the normal transactions. They include Bills of exchange, Down Payment, Bank Guarantees.
5. What is special purpose Ledger?
Special purpose ledger is used for reporting purpose. It receives the data from all modules and summarizes the data for user defined reporting purpose.
6. What is Cash Management Group?
In the cash management group customer and vendors are allocated to planning groups by means of an entry made in the master record.
Vendor Master Group Customer Planning Group
E1 – Domestic vendor R1 – Customer Paying by bank
E2 – Vendors abroad R2 – Other domestic customers
E3 – Affiliate Company vendors R3 – Customer abroad
E4 – Major Vendor R4 – Affiliate company customers
7. At what level are the customers & Vendors codes are stored?
The customer and vendor codes are at the client level, that means any company code can use the vendor and customer code by extending the company code view in their master data.
8. How are the Vendor Invoice payment made?
Manual Payments without the use if any output medium like cheques etc.
Automatic payment programs through cheques, wire transfers, DMS etc.
9. Can we change the reconciliation account in the vendor master?
Yes, Reconciliation account can be changes in the vendor master provided that the authority to change has been configured. Normally we should not change the reconciliation account.
10. What is the impact on the old balance when the reconciliation account in the Vendor Master is changed?
Any change you make to the reconciliation account is prospective and not retrospective . The old items and balances do not reflect the new account, only new transactions reflect the account.
11. How do you configure a special G/L indicator for the Vendor and Customer?
You can use the existing special G/L indicator ID or create a new one. To update the chart of accounts and the reconciliation account. Also the last steps you need to update the special G/L code.
12. What do you mean by Down Payment?
Down Payment are used for short or medium Financing. Down payments are generally made before production. Down payments must be displayed separately in the balance sheet.
13. Where we give the link for Down Payment posting?
Special G/L to Reconciliation
14. How can you link vendor as a customer, customer as a vendor?
Yes, it is possible, we can give the link in vendor master data under Control Data(XK02).
15. What are Payment terms?
Terms of payment are the conditions established between business partners to settle the invoices.
16. In Payment Terms configuration, what are the options available for setting a default date?
There are 4 options available
1. No Default 2. Posting date 3. Document date 4. Entry Date.
Posting Date is "goods receipt date". Document date is "party bill date". Entry date is "Quality approved date".
17. Where are the Payment terms for vendor master maintained?
Payment terms for vendor master can be maintained at two places i.e. in Accounting View and Purchasing View.
18. What are Terms of Payment?
Terms of payment are the conditions to settle the invoices. The payment terms are used to determine base line date for due date of invoices. Cash discount periods, Cash discount percentage.