a).Introduction to SAP controls

b).Prepare for the SAP CO and SAP FI certification exam

c).Manage basic settings

d).Cost accounting

e).Cost center accounting

f).Integration of CO into production planning

g).Part list, work plan, work center scheduling run

h).Multi-level control over product costs

i).Estimated unit cost

j).Cost planning for products with a quantitative structure

k).Profitability Analysis of Co-PA - COPA by cost, COPA by cost

 

This course provides a comprehensive introduction to SAP Controlling (CO), focusing on the key components of controlling, reporting, and management accounting in an SAP environment. Participants will learn to configure and utilize SAP CO for effective financial planning and controlling.

 

Part 1: Introduction to SAP CO

Week 1: Introduction to SAP Controlling

a) Overview of SAP CO and its role in the SAP ERP system

b) Key concepts in controlling and management accounting

c) Understanding the integration between FI (Financial Accounting) and CO

d) Course objectives and structure

 

Week 2: Organizational Structures in CO

a) Overview of CO organizational units: Controlling area, cost center, profit center

b) Configuring organizational structures in SAP CO

c) Understanding the relationships between different organizational units

d) Hands-on exercise: Setting up organizational structures in a practice environment

 

Week 3: Cost Element Accounting

a) Introduction to cost elements and their classification

b) Configuring primary and secondary cost elements

c) Understanding the importance of cost elements in financial reporting

d) Hands-on exercise: Creating cost elements and configuring them in CO

 

Week 4: Cost Center Accounting

a) Overview of cost centers and their role in controlling

b) Configuring cost centers and allocating costs

c) Analyzing cost center reports and performance

d) Hands-on exercise: Setting up cost centers and generating reports

 

Part 2: Profitability Analysis and Internal Orders

Week 5: Profit Center Accounting

a) Understanding profit centers and their significance

b) Configuring profit center structures and reporting

c) Analyzing profit center performance and reporting

d) Hands-on exercise: Creating and managing profit centers

 

Week 6: Internal Orders

a) Overview of internal orders and their types

b) Configuring internal orders for tracking costs

c) Analyzing internal order reports and settlement processes

d) Hands-on exercise: Setting up and managing internal orders

 

Week 7: Cost Planning and Budgeting

a) Introduction to cost planning processes in SAP CO

b) Configuring cost planning strategies and methods

c) Budgeting techniques and variance analysis

d) Hands-on exercise: Creating a cost plan and conducting variance analysis

 

Part 3: Advanced Topics and Reporting

Week 8: Activity-Based Costing (ABC)

a) Understanding activity-based costing and its advantages

b) Configuring ABC in SAP CO

c) Analyzing cost drivers and activity costs

d) Hands-on exercise: Implementing activity-based costing in a practice scenario

 

Week 9: Reporting and Analysis in CO

a) Overview of reporting tools in SAP CO

b) Generating standard reports: Cost Center Report, Profit Center Report

c) Using SAP Fiori for enhanced reporting capabilities

d) Hands-on exercise: Creating and customizing CO reports

 

Week 10: Capstone Project

a) Overview of capstone project objectives

b) Participants will design and implement a complete SAP CO solution

c) Presentation of projects and peer reviews

d) Discussion on challenges faced and lessons learned

 

Recommended Resources:

Textbooks:

1) "Controlling with SAP S/4HANA" by John Pringle and Peter Jones

2) "SAP CO: The Complete Reference" by John Pringle

Online Resources:

1) SAP Learning Hub for online training modules

2) SAP Community for support and knowledge sharing

Tools:

1) SAP ERP system for hands-on practice

Assessment:

1) Weekly quizzes and assignments

2) Mid-term project focusing on specific CO functionalities

 

Final capstone project showcasing a comprehensive SAP CO solution

 

The SAP CO Certification ensures you know planning, production and measurement techniques needed to stand out from the competition. 

SAP Controlling (CO) is another important SAP module offered to an organization. It supports coordination, monitoring, and optimization of all the processes in an organization. SAP CO involves recording both the consumption of production factors and the services provided by an organization.

The SAP CO module facilitates planning, recording, and tracking of business transactions. It also includes methods of monitoring and managing costs required for financial reporting. In other words, it deals with the coordination, optimization, and monitoring of all the business processes within the organization.

SAP Controlling is one of the Functional Modules of SAP that deals with the cost calculation, cost analysis, cost planning and overhead management of the business. As you must know there are two types of reporting in any business i.e. External Reporting and Internal Reporting

SAP Certification is an online and onsite program that enables your organization to keep pace with the latest SAP technology advances. With this program, certification courses and exams can be accessed on-demand for maximum flexibility and convenience. Exams can also be taken onsite.

Uplatz online training guarantees the participants to successfully go through the SAP CO certification provided by Uplatz. Uplatz provides appropriate teaching and expertise training to equip the participants for implementing the learnt concepts in an organization.

Course Completion Certificate will be awarded by Uplatz upon successful completion of the SAP CO online course.

 

The SAP CO draws an average salary of $100,080 per year depending on their knowledge and hands-on experience. The SAP CO job roles are in high demand and make a rewarding career.

SAP is definitely a good option for a long lasting and fulfilling career. As an IT fresher, ABAP (Technical module) is the best bet. Do not waste your time any further thinking about the other modules (HANA, FICO) as they are not recommended for IT freshers.

Thus, there is a constant demand of the qualified SAP consultant which in turn makes this a highest paid job. As per the salary structure, it has been found that an average salary of INR 594,545 per annum is earned by an SAP consultant.

Note that salaries are generally higher at large companies rather than small ones. Your salary will also differ based on the market you work in.

The following are the job titles:

a).Sales Manager.

b).Solution Development Consultant.

c).Business Process Analyst.

d).ABAP Developer.

e).SAP Developer.

f).Pre-sales consultant.

g).Senior Software Engineer.

h).Implementation Consultant.

 

 

Q1.Explain ‘Controlling (CO)’ in SAP?

Ans:SAP calls managerial accounting ‘Controlling’ and the module is commonly known as ‘CO.’ The CO module is, thus, primarily oriented towards managing and reporting cost/revenue and is mainly used in ‘internal’ decision-making. As with any other module, this module also has configuration set-up and application functionality.

The controlling module focuses on internal users and helps management by providing reports on cost centers, profit centers, contribution margins and profitability, etc.

 

Q2.What Are The Important ‘Organizational Elements of CO'?

Ans: The important organizational structure of controlling includes:

1).Operating Concern (the top-most reporting level for profitability analysis and sales and marketing controlling).

2).Controlling Area (central organization in ‘controlling,’ structuring internal accounting operations).

3).Cost Centers (lower-most organizational units where costs are incurred and transferred).

 

Q3.What Is A ‘controlling Area’? How Is It Related To A Company Code?

Ans: A ‘Controlling Area’ is the central organizational structure in ‘controlling’ (CO) and is used in cost accounting. The controlling area, as in the case of a Company Code, is a self-contained cost accounting entity for internal reporting purposes. The controlling area is assigned to one or more Company Codes to ensure that the necessary transactions, posted in FI, are transferred to controlling for cost accounting processing.

1).One controlling area can be assigned one or more Company Codes.

2).One chart of accounts can be assigned to one or more controlling areas.

3).One or more controlling areas can be assigned to an operating concern.

4).One Client can have one or more controlling areas.

 

Q4.Outline ‘Company Code - Controlling Area’ Assignments?

Ans:There are two types of assignments possible between the Company Code and a Controlling Area:

a).One-to-one: Here, one Company Code corresponds to one controlling area.

b).Many-to-one: More than one Company Code is assigned to a single controlling area.

 

Q5.What Are The ‘components Of Controlling’?

Ans:There are eight major submodules in CO and each of these submodules has many components as detailed below:

1).Cost Element Accounting

2).Cost Controlling

3).Cost Center Accounting

4).Internal Orders

5).Activity-Based Costing

6).Product Cost Controlling

7).Profitability Analysis

8).Profit Center Accounting

 

Q6.Why Do You Need ‘Cost Element Accounting’?

Ans:Cost Element Accounting’ (CO-OM-CEL) helps you to classify costs/revenues posted to CO. It also provides you the ability to reconcile the costs between FI and CO. CO-OM-CEL provides the structure for assignment of CO data in the form of cost/revenue carriers called cost elements or revenue elements.

 

Q7.Explain ‘Cost Center Accounting’?

Ans:Cost Center Accounting’ deals with the difficult task of managing ‘overheads’ within your organization. Since overhead costs are something that you cannot directly associate with a product or service, which can be difficult to control, cost center accounting provides you with the necessary tools to achieve this.

 

Q8.What Is ‘activity-based Costing’?

Ans: Activity-Based Costing,’ popularly known as ABC, helps you to view overhead costs from the point of business processes. The result is you will be able to optimize costs for the entire business process. As a single business process, activity-based costing will cut across several cost centers and will give you an enhanced view of the costs incurred.

 

Q9.What Is ‘Product Cost Controlling’ (CO-PC)?

Ans: Product Cost Controlling’ (CO-PC) deals with estimating the costs to produce a product/service. CO-PC is divided into two major areas:

1).Cost of materials

2).Cost of processing

With CO-PC, you can calculate:

1).Cost of goods manufactured (COGM)

2).Cost of goods sold (COGS)

CO-PC is tightly integrated with Production Planning (PP) and Materials Management (MM), in addition to FI. The functionality helps to:

1).Calculate Standard Costs of manufactured goods

2).Calculate the Work-in-Progress (WIP)

3).Calculate the Variances, at period-end

4).Finalize settlement of product costs

Note that CO-PC deals only with production costs as it deals only with the production.

 

Q10.What Is ‘Profitability Analysis’ (CO-PA)?

Ans: Profitability Analysis’ (CO-PA) helps you determine how profitable (denoted by the ‘contribution margin’) your market segments are. The analysis is on the external side of the market. You will be able to define what segments, such as customer, product, geography, sales organization, etc., of the market are required for analyzing ‘operating results/profits.’ With multi-dimensional ‘drill-down’ capability, you have all the flexibility you need for reporting.

 

Q11.How Is ‘Profit Center Accounting’ (ec-pca) Different From Co-PA?

Ans: Unlike CO-PA where the focus is on external market segments’ profitability, ‘Profit Center Accounting’ (EC-PCA) focuses on profitability of internal areas (profit centers) of the enterprise. Profit center accounting is used to draw internal balance sheets and profit & loss statements. You may use EC-PCA in place of business area accounting.

Both CO-PA and EC-PCA serve different purposes, and are not mutually exclusive. You may need them both in your organization.

 

Q12.Explain ‘integration Of Co’ With Its Components And Other Sap Modules?

The CO module is integrated with FI, AA, SD, MM, PP, and HR:

Ans: FI is the main source of data for CO. All expenses, posted in FI, flow to CO through the ‘primary cost elements’ to the appropriate ‘cost centers.’ Similarly, postings in Asset Accounting (such as depreciations) are also passed on to CO.

Revenue postings in FI would result in postings in CO-PA and also in EC-PCA.

The SD, MM, and PP modules have many integration points in CO. Goods issue (GI) to a controlling object or goods receipt (GR) from a ‘production order’ are some examples of integration. These modules are tightly integrated as consumption activities, cost of goods issued, overhead charges, material costs, etc., which are passed on to production objects such as PP production order or sales order. The WIP (Work-in-Progress) and the variances, at period ends, are settled to CO-PA, CO-PCA, and also to FI. Revenues are directly posted when you generate billing documents in SD, if the sales order is a cost object item.

The HR module generates various types of costs to be posted in CO. Planned HR costs can also be passed on for CO planning.

 

Q13. What Is A ‘cost Object’?

Ans: A ‘Cost Object,’ also known as a CO Account Assignment Object, in SAP denotes a unit to which you can assign objects. It is something like a repository in which you collect costs, and, if necessary, move the costs from one object to another. All the components of CO have their own cost objects such as cost centers, internal orders, etc.

The cost objects decide the nature of postings as to whether they are real postings or statistical postings. All the objects that are identified as statistical postings are not considered cost objects (for example, profit centers).

 

Q14.Differentiate Between ‘real’ And ‘statistical Postings’ In CO?

Ans:The CO account assignment objects decide the type of postings allowed. They can be real or statistical postings.

‘Real Postings’ allow you to further allocate/settle those costs to any other cost object in CO, either as ‘senders’ or as ‘receivers.’ The objects that are allowed to have real postings include:

a. Cost Centers

b. Internal Orders (Real)

c. Projects (Real)

d. Networks

e. Profitability Segments

f. PP—Production Orders (make-to-order)

‘Statistical Postings,’ on the other hand, are only for information purposes. You will not be able to further allocate/settle these statistical costs to other cost objects. Examples of such objects include:

a.Statistical (Internal) Orders

b.Statistical Projects

c.Profit Centers

 

Q15.How Do You Define ‘Number Ranges’ In CO?

Ans: You will be required to define, for each of the controlling areas, the ‘Number Ranges’ for all transactions that will generate documents in CO. Once done for a controlling area, you may copy from one controlling area to other controlling areas when you have more than one such area.

To avoid too many documents, SAP recommends grouping multiple but similar transactions, and then assigning number ranges to this group. Further, you may create different number ranges for plan and actual data. As in FI, the number ranges can be internal or external. The document number ranges in CO are independent of fiscal years.

 

Q16. How Does ‘Master Data’ Differ From ‘transaction Data’ In CO?

Ans:The ‘Master Data’ remain unchanged over a long period, whereas ‘Transaction Data’ are short-term. The transaction data are assigned to the master data.

Though you normally create the master data from transactions, note that you will be able to create these records from the configuration side as well. When you need to create a large number of master data, you may use the ‘collective processing’ option to create related master records in one step. SAP puts master data in ‘groups’ for easy maintenance.

In the case of master data of cost center/cost elements/activity types, once they are created, you will not be able to change the date. SAP calls this feature the ‘time dependency’ of master data. If necessary, you can extend the ‘time’ by creating a new one and attaching it to the existing objects. In the case of resources, the master data are time-dependent and the system will allow you to delete these objects. Statistical Key Figures (SKF) are not time-dependent; once defined they are available in the system forever.

 

Q17.What Is A ‘Cost Element’?

Ans: Cost Elements’ represent the origin of costs. There are two types of cost elements:

a).Primary Cost Elements

b).Secondary Cost Elements

 

Q18.What Is A ‘primary Cost Element’?

Ans:Primary Cost Elements’ represent the consumption of production factors such as raw materials, human resources, utilities, etc. Primary cost elements have their corresponding GL accounts in FI. All the expense/revenue accounts in FI correspond to the primary cost elements in CO. Before you can create the primary cost elements in CO, you first need to create them in FI as GL accounts.

Note that SAP treats revenue elements also as primary cost elements in CO processing. The only difference is that all the revenue elements are identified with a negative sign while posting in CO. The revenue elements correspond to the revenue accounts in FI and they fall under the cost element category, category 01/11.

 

Q19.What Is A ‘secondary Cost Element’?

Ans:Secondary Cost Elements’ represent the consumption of production factors provided internally by the enterprise itself, and are present only in the CO. They are actually like cost carriers, and are used in allocations and settlements in CO. While creating these elements, you need to mention the cost element category, which can be any of the following:

Category 21, used in internal settlements

Category 42, used in assessments

Category 43, used in internal activity allocation

 

Q20. What Is A ‘cost Element Category’?

Ans: All the cost elements need to be assigned to a ‘Cost Element Category,’ to determine the transactions for which you can use the cost elements.

Example:

Category 01, known as the ‘general primary cost elements,’ is used in standard primary postings from FI or MM into CO.

Category 22 is used to settle order/project costs, or cost object costs to objects outside of CO (such as assets, materials, GL accounts, etc.).

 

Q21. How Do You Automatically Create ‘Cost Elements’?

Ans: You will be able to create ‘cost elements’ automatically by specifying the cost element, the cost element interval, and the cost element category for the cost elements. All these are achieved by creating default settings. The creation of cost elements is done in the background.

The primary cost elements can be created only when you have the corresponding GL accounts in the chart of accounts of the Company Code. Even though the GL account names are used as the names of the primary cost elements thus created by the system, you have the option of changing these names in CO. All the secondary cost elements are created in CO; the name of these cost elements comes from the cost element category.

 

Q22.Explain ‘Segments’ And ‘Cycles.’?

Ans:A ‘Segment’ is one processing unit required to complete an automated allocation of distribution or assessment or reposting of planned/actual costs in controlling in SAP. A segment is made up of (a) allocation characteristics—to identify the sender/receiver, (b) values of the sender—plan/actual, type of costs to be allocated, and (c) values of the receiver—the basis for allocation, for example, the tracing factor such as SKF, percentages, etc.

When you combine multiple segments into a single process, then you call that the ‘Cycle.’ A Cycle helps you to process various segments in a chain-like fashion one after another. A Cycle consists of header data (valid for all Segments in a Cycle) and one or more Segments, with summarized rules and settings enabling allocation. The Segments within a ‘cycle’ can be processed iteratively (one segment waits for the results of another) or non-iteratively (all the segments are processed independently) or cumulatively (to take care of variations in receiver Tracing Factors or sender amounts).

Typically, when you start the cycles you will start them in a ‘test’ mode to see the allocations before actual postings. Technically, you can run the cycles in ‘production’ mode at any point of time, but the system will carry out the allocation postings only on the first day of a period. The utility of the cycle lies in the fact that you can run these period after period.

 

Q23. What Is ‘iterative Processing’ Of Cycles?

Ans: ‘Iterative Processing’ is nothing but the repetitive processing of sender/receiver relationships until the sender’s entire cost is transferred to the receiver(s). During iterative processing, you will not be able to use ‘fixed amounts’ as the ‘sender rules’; you will also not be able to define a percentage to remain on the sender. You will be able to use both plan and actual data while using the iteration.

 

Q24.What Is ‘Splitting’? Explain The ‘Splitting Structure.’?

Ans:Splitting’ is a process used to assign ‘activity-independent’ plans/actual costs, both primary and secondary, of a cost center to the individual activity types within that cost center. But the important requirement is that you will use this when there is no account assignment to the activity types.

You may either use the Splitting rules or the Equivalence number to achieve this. When you split the costs from a cost center, the cost center temporarily becomes more than one cost center for the purpose of allocation but again becomes a single cost center when posting happens in the subsequent period.

If you need to assign different cost elements or cost element groups to activities in more than one way, then you need to define a ‘Splitting Structure’ containing ‘splitting rules’ to determine the criteria of splitting ‘activity-independent’ costs to an activity type. If you have created the splitting structure in customizing and assigned the same to a cost center, then the system uses the splitting structure for cost apportioning; otherwise, it will use the equivalence number.

The ‘splitting rules’ determine the amount or the proportion of costs to be allocated to various activity types of a cost center and is based on the consumption of these activity types. The costs thus allocated may be a fixed sum, or a percentage, or it can even be based on the tracing factors or SKFs.

The ‘equivalence number’ is a basic method for splitting the costs when you manually plan for each of the activity types. By this, you will plan all activity-independent costs according to the equivalence numbers (the default is 1).

 

Q25.What Is An ‘Activity Price Calculation’?

Ans: You will be completing the planning process only when you perform the ‘Activity Price Calculation,’ which is based on planned activities and costs. By doing this you are evaluating the planned secondary costs at receiving cost centers. If you do not want to use activity price thus calculated, you are free to use the political price for the activity type.

As you are aware, the activity price is used for planned/actual allocation and is determined by using either the political price or the system-calculated activity price.

 

Q26. What Is Known As The ‘political Price’ For An Activity Type?

Ans:The ‘Political Price’ is the price determined outside the SAP system, which is used in manual input using the required planning layout in planning.

 

Q27: What Is ‘Allocation Price Variance'?

‘Ans: Allocation Price Variance’ is the difference between the ‘political price’ of an activity type and the ‘system calculated activity price’ of the same activity type.

 

Q28. What Is ‘budgeting’?

Ans:Budgeting’ is used to augment the planning process at the cost-center level. While planning is considered the ‘bottom-up’ approach, budgeting is regarded as the ‘top-down’ method to control costs.

Budgeting usually comes ‘down’ from the ‘top (management)’ and is used to guide the planning process at the cost-center level. Note that budgeting is not integrated with postings; you will get an error when the system comes across a posting that will result in the actual values exceeding the budget for that cost center.

 

Q29.What Are The ‘direct Allocation’ Methods Of Posting In CO?

Ans: The ‘Direct Allocation’ of posting in CO may be an actual cost entry or a transaction-based posting.

The actual cost entry is the transfer of primary costs from FI to CO, on a real-time basis, through the primary cost elements. You may also transfer transaction data by making the cost accounting assignment to cost objects from other modules such as FI-AA, SD, and MM:

1).FI-AA: Assign assets to a cost center (to post depreciation, etc.)

2).MM: Assign GR to a cost center/internal order

3).SD: Assign or settle a sales order to a cost center or internal order

 

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