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SAP FICO (Finance and Controlling)

You’ll learn in-depth course on SAP FICO module covering all aspects of FICO with practical demonstrations of each concept.
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Course Duration: 30 Hours
Preview SAP FICO (Finance and Controlling) course
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SAP Finance and Controlling (FICO) is a core module in SAP ERP where FI stands for Financial Accounting and CO stands for Controlling. SAP FICO module is very robust and covers all financial processes followed in diverse industries.

SAP FICO system enables you to centrally track financial accounting data within an international framework of multiple companies, languages, currencies, and charts of accounts. SAP FICO module mainly deals with essential elements such as fixed assets, accrual, bank, cash journal, inventory, tax accounting, general ledger, accounts receivable, accounts payable, fast close functions, financial statements, parallel valuations, master data governance, and the like.

 

SAP Finance and Controlling (SAP FI) is based on pure accounting principles which provides core accounting and reporting capabilities and ensures the most up-to-date balances and reporting accuracy through complete integration between the General Ledger (GL) and the Accounts Receivable (AR) and Accounts Payable (AP) and Asset Accounts (AA). Its flexible configure as per country specific standards of Reporting, Tax and Depreciation.

The SAP FICO module is the core module in SAP ERP it integrates with other modules such as Controlling, Sales and Distribution, Purchasing and Materials Management and Human Resources. Document transactions occurring within these modules generate account postings via account determination tables. Reports of this Modules are user for external purpose such as Balance sheet and Profit and Loss of each financial year.

 

SAP FI/CO module is the backbone of SAP accounting as it records financial transactions of movements of goods, services and all other business transactions between the company and its customers & vendors. It can be easily integrated with other SAP modules mainly MM, SD, PS, PP, HCM, Payroll, SuccessFactors, and so on.

 

This SAP FICO Certification course provided by Uplatz prepares you for the official SAP FICO Certification exam. With SAP FICO Certification course a leading company could absorb you. Based on your experience and your functional expertise, you would start as a consultant or gain lateral entry as a Project Manager.

This Consultant level (also includes End user) training on SAP Financial Accounting (FI) and SAP Controlling (CO) process delivers the understanding and expertise professionals need for better management of finance accounting and reporting in enterprises.

Course/Topic 1 - Accounts Payable in SAP - all lectures

  • In this first video tutorial, you will get a brief introduction on the ERP, how ERP automates the tasks involved in performing a business process, SAP and its different modules, along with an introduction to the FI module with its key elements like general ledger, accounts payable & receivable, asset management etc. Further, you will learn how to create G/L accounts, the process of linking it to sub-ledger and asset accounting. At the end, you will understand the role of a functional and support consultant in an end-to-end implementation of the whole process.

    • 53:50
  • In this tutorial, you will learn about the role of a Functional Consultant in a project from a non-SAP to an SAP environment. Along with this, you will also learn about the role of an end user and the Support Consultant in the SAP FI module. Further, you will understand the concept of Implementation and Implementation Project and the basic understanding of the Enterprise Structure, activating Transaction Code (T-Code) and the process of using it with a detailed demonstration from the Instructor in the SAP system.

    • 45:13
  • This video is a complete practical demonstration on the whole of the concept of defining Business Area, assigning company code to a company, understanding the three different types of servers involved in the FI process i.e. the Development Server, Quality Server and the Production Server. Further, you will get a detailed explanation on the Enterprise Structure Assignment and the Field Status Variant concept.

    • 1:17:30
  • In this video tutorial, you will get a detailed understanding on the purpose of Document Types and defining Number Ranges in the SAP system. Further, you will learn about the Tolerance Groups in the G/L accounts along with a practical and detailed demonstration on working with the Company Code, End User Activities, creation of G/L accounts, retained earning account, assets and liabilities and the company income and expenses.

    • 1:13:55
  • In this video, you will learn how to work on the G/L Account in the FICO module of the SAP system. Along with this, you will get a detailed explanation of Retained Earnings Account under which you will be working on the End User Activities, the Salary Account work process and the creation or deletion of G/L Accounts centrally in the SAP FICO module.

    • 56:27
  • In this tutorial, you will learn the concepts on the G/L account documents, with G/L account posting and G/L account balance. Further, you will get a detailed demonstration and explanation on the different types of Reversal of Documents i.e. Individual Reversal, Reversal of Reverse Document and Mass Reversal. All these reversal process will be shown with a practical demonstration by the instructor on the SAP system. This will be preceded with the explanation on Holding of Documents, Parking of Documents and the Account Assignment Model.

    • 1:13:26
  • In this tutorial, you will learn the concept of Open Item Management in terms of the Full Clearing Salary and Partial Clearing Salary, along with Post Outstanding Salary and Outgoing Payment. This will be preceded further by showing practical demonstration by the Instructor in the SAP system of the G/L account on the Outgoing Payments Process Open Items.

    • 46:45
  • In this tutorial, you will learn about the Accrual Deferral Document Method which is basically related to the Income and Expenditure Method for an organization. Along with this, you will also learn about the 3 methods involved in this Accrual Deferral Method which is the (i) Post Accrual Deferral Document, (ii) Reverse Accrual Deferral Document (iii) Post Actual Salary. All these will be supported by practical demonstration by the Instructor on the SAP IMG screen. Further, you will get a detailed understanding on the Interest Calculation such as Item Interest Calculation, Balance Interest Calculation and the Penalty Interest Calculation, along with Creation of Interest Indicators like Defining reference interest rates, Bank Loan and Fixed Deposit.

    • 51:26
  • This tutorial is a complete briefing about one of the core concept of the SAP FICO module which is “Account Payable”. In this video, you will get an overview of the Accounts Payable and its core functionalities such as defining account groups, defining number ranges for vendor account groups, assigning number ranges to vendor account groups and creating the G/L account. Along with this, you will get an understanding on the Document Types and Number Ranges and the Instructor will be seen giving demonstrations on maintaining number ranges, entering vendor invoice, post outgoing payments and the vendor’s balance display.

    • 55:39
  • In this tutorial, you will learn about the Vendor Payment process in the SAP FICO module and what are the steps involved in the whole process. This is a complete practical tutorial by the Instruction in which you will be seeing advanced payment vendor through G/L account, linking of reconciliation account, posting of advance payment, vendor invoice posting and the advance clearing. Along with this, you will also get the practical explanation on the Terms of Payment like maintaining terms of payment, assigning terms of payment to vendor, G/L- cash discount received, assignment of account for automatic posting, vendor invoice and the vendor payment.

    • 52:24
  • In this tutorial, you will learn and understand about the different Payment Differences associated with the SAP FICO such as G/L Payment Differences, Defining Reason Codes, Assignment of Account for Automatic Posting, Vendor Invoice and the Vendor Payment. All these will be practically demonstrated by the Instructor on the SAP IMG screen, starting with creating the G/L account. Further, you will be learning about the Check Management process and the steps involved in it such as Defining House Banks, Creation of Check Lots, Creation of Manual Checks etc. At the end, the Instructor will be seen explaining the Customer Master process in the Account Receivable of the SAP FICO module.

    • 55:53

Course/Topic 2 - Accounts Receivable in SAP - all lectures

  • In this first video on Accounts Receivable in SAP tutorial, you will learn about the different activities associated with the customer account such as defining account groups with screen layout and creating and assigning number ranges for customer account groups. This will be seen explained thoroughly by the instructor in the SAP system. Further, you will be seeing how to create different types of G/L accounts.

    • 50:30
  • In this video tutorial, you will learn about the different terms associated with the customer payment such as maintaining terms of payment for a particular duration like 15, 30 or 45 days, assigning terms of payment to customer, creation of G/L account for cash discount granted and expenses, assignment of account for automatic posting, vendor invoice and the vendor payment. All these steps will be seen explained practically by the tutor in the SAP system.

    • 35:15
  • In this tutorial, you will learn about the complete practical demonstration on the Dunning Procedure being used in the Accounts Receivable module like the scheduling of the dunning selection, dunning parameters and others. You will also learn about the Bill Discounting, along with getting the answers to questions like where and why this is used in the organizations.

    • 48:03
  • In this video, you will understand how to work on the Cash Journal in respect to any financial accounting, along with the life cycle of fixed assets. You will also learn a complete overview of the Asset Accounting and a work around of it being used as a sub-ledger.

    • 53:17
  • In this video, you will learn a complete practical demonstration on how to work on the amount depreciation in asset accounting and sorting and loss based on asset number. You will also learn the prerequisites for automatic posting which are Chart of Depreciation, Account Determination, Chart of accounts and G/L accounts.

    • 45:39
  • In this final video of the tutorial, you will learn and understand the complete process of how to create individual assets under the Asset Master and linking the depreciation key to the same. This will be taught by practical and detailed explanation by the tutor through the Easy Path in the SAP system.

    • 39:08

Course/Topic 3 - SAP FICO - other topics

  • In this first video tutorial, you will get a brief introduction on Controlling and the different concepts related to CO such as what is a Cost Center Standard Hierarchy, how to create the Controlling Area in CO and also what is FI and why is it necessary to assign company code through FI. Further, you will get a practical demonstration by the instructor on the basics of working with new entries in the SAP CO system.

    • 12:02
  • In this tutorial, you will learn and understand an overview of Cost Elements, what are the different types of Cost Elements which are basically Primary Cost Element and Secondary Cost Element. You will also learn how you can create a Primary Cost Element, Cost Centers and Cost Center Groups. Moreover, you will also understand the concept of CO document, working with maintaining number ranges groups, maintaining versions and the difference between the Plan and Actual Data Variance. All theses will be taught with practical demonstration in the SAP CO system by the instructor.

    • 39:42
  • In this video, you will learn the different concepts related to the Internal Order in the SAP CO module such as its different types, what is a Statistical Order and Real Order, how to work on these two in the CO system, creation of Order Types and also creating Internal Order in the system. Further, you will also learn about the maintenance of Allocation Structure in the SAP CO system.

    • 43:03
  • This is a complete practical demonstration video on the creation of Order Type along with creating Internal Orders in the SAP CO system. Further, you will understand how to work on the CO documents with Profit Center Accounting and an overview and practical demonstration of creating Account Groups in the SAP CO system.

    • 59:58
  • In this last tutorial, you will learn to link the different G/L accounts with the Profit Centers in the SAP CO system. Along with this, you will also learn about the posting of transactions such as Revenue Posting and Expenses, FI-MM integration, what are the activities to be performed as an MM consultant in the FI-MM integration process and what are the prerequisites needed for the integration. All these steps will be succeeded with a detailed demonstration by the instructor in the SAP CO module system.

    • 53:23
  • In this video, you will learn on working with the Material Types and creating Purchasing Group such as Purchase Order, Goods Receipt Note and the Invoice. You will also see the FI Configuration of material consumption account for automatic postings, with the pre-requisites for account assignment such as Transaction Key, Valuation Modifier, Valuation Class and G/L Accounts. Apart from that, you will also learn and understand the Tolerance Limit and how to work on it in the SAP system and the pre-requisites for automatic posting such as Raw Material Consumption, Production With/Without Production Order and the sales account not created as revenue element.

    • 50:27
  • This is a short video where the Instructor will be seen explaining the concept of the Tax on Sales and Purchases, the definition of Input and Output tax and how the Tax Procedure is linked at the country level in this SAP FICO module.

    • 03:16
  • In this tutorial, you will be learning on how to work on the Tax Procedure along with the Condition Types and its purpose and the Condition Types for the Input and Output Tax. You will also learn the core concept of the Tax Keys and its purpose and linking it to the G/L accounts for automatic posting. Further, you will understand about the VST and MWS Tax, the Tax Procedure and its different components, Tax Codes and the pre-requisites for assignment of accounts for automatic posting. Finally, at the end, you will learn about the activities done by the MM end-users like Vendor Master and Creation of Material Master. All these will be shown with live demonstrations by the Instructor on the SAP system.

    • 35:32
  • In this video, you will learn how to create the Purchase Order in the SAP FICO module along with the Goods Receipt from both the MM & FI side. You will also learn why it is necessary to generate the PO number, what is invoice verification and the GR/IR clearing account. Further, you will learn about the Raw Material consumption, FI SD Integration and what are the activities for an SAP SD Consultant.

    • 49:18
  • In this video, you will learn the core concept of Partner Determination in SAP FICO, with the types of partners used from SD side like SP, SH, BP and PY. You will also learn how these 4 partners, after activating, will link to a common customer account group. Further, you will learn how to assign shipping points and the activities for an FI consultant such as Sales Account (FI SD) and assignment of account for automatic posting.

    • 12:30
  • In this tutorial, you will learn how to create and link the G/L account from the SD side, with creating the new customer master through the initial IMG screen. Further, you will learn about the different activities for SAP COPA like Costing Based and Account Based and the parameters, characteristics and value fields associated with it.

    • 32:02
  • In this tutorial, you will learn the end-user activities associated with the FI and SD such as creation of Sales Order, Receiving the Finished Goods and Product Receipt, the Financial Statement for the FI side and the P&L and Balance Sheet version for the SAP FI. This is a complete video on practical explanations where you will be seeing these concepts explained by the Instructor in the SAP IMG screen.

    • 46:36
  • This is a complete video tutorial on the SAP FICO Year End Activities and how to work on the different activities associated with it such as Carrying Forward Vendor and Customer Balances, Closing the Year for Asset Accounting, Opening the New Year for Asset Accounting, Copy Number Ranges to the New Financial Year and Posting to the Special Periods. All these activities will be shown in detail by the Instructor in the SAP system.

    • 22:07
  • In this last video tutorial of the SAP FICO course, you will learn the different activities associated with the Asset Accounting like Opening and Closing the year for Asset Accounting, Year End Closing Asset Accounting like Carry Forward Customer and Vendor Balances, defining Ledger Group and Leading Ledger, Document types and Number Ranges and the General Ledger View i.e. BU and BT. Further, you will learn and understand the ASAP Methodology, different phases of ASAP methodology and the Project Preparation Phase of it.

    • 1:44:37
Course Objectives Back to Top

Learn Complete Configuration of SAP FICO & End-User Activities step by step with Proper Notes

Learn Data Migration Tool -LSWM

Understand How ABAP User-Exit will be implemented ( live implementation done in this course)

Learn How to Transport Request will be moved in real-time

Learn Complete Year End Activities in SAP For Finance Module

 

Course Syllabus Back to Top

Introduction:
Introduction to ERP
Introduction to SAP

 

Part 1: Enterprise Structure:

Definition of company

Definition of company code

Assignment of a company to company code

Definition of business area

 

Part 2: Financial Accounting Basic Settings

Definition of fiscal year variant

Assignment of fiscal year variant to company code

Definition of posting period variant

Assignment of posting period variant to company code

Open and close posting period

Maintenance of field status variants

Assignment of field status variant to company code

Creation of Chart of Accounts

Defining Accounts Groups

Defining Retained Earnings Account

Definition of tolerance groups for GL accounts

Definition of tolerance groups for employees

Assignment of tolerance groups to users

Taxes on Sales & Purchases (input & output)

Defining document type & number ranges

 

PART 3: General Ledger Accounting:

Creation of General Ledger Master (with and without reference)

Display/Change/Block/Unblock of general ledger master

Document Entry posting normal postings and posting with reference

Display and change of documents

Display of GL balances

Display GL account line items

Parked documents

Hold documents

Creation of Sample Document postings with sample documents

Reversal of individual documents, mass reversal and reversal of reversed document

Month End Provisions –

Open item Management – Full clearing, Partial Clearing and Residual Clearing

Accrual and Deferral documents

Interest calculations on term loans

 

PART 4: Accounts Payable

Creation of vendor account groups

Creation of number ranges for vendor master records

Assignment of number ranges to vendor account groups

Creation of tolerance group for vendors

Creation of vendor master (display/change/block/unblock of vendor master)

Posting of vendor transactions (invoice posting, payment posting, credit memo)

Display Vendor balances and G/L Balances

Configuration Settings for advance payments to Vendors (down payment)

Clearing of down payment against invoices (special GL transactions)

Posting of partial Payment & Residual Payment

Creation of payment terms,

Creation of house banks and account ids.

Creation of check lots and Creation of void reasons

Maintenance of check register

Display check register

Cancellation of unissued checks

Cancellation of issued checks

posting of purchase returns

Configuration of automatic payment program

Defining correspondence & party statement of accounts

 

PART 5: Accounts receivable:

Creation of customer account groups

Creation of number ranges for customer master records

Assignment of number ranges for customer account groups

Creation of tolerance group for customers

Creation of customer master (display/change/block/unblock of vendor master)

Posting of customer transactions (sales invoice posting, payment posting, debit memo)

Display customer balances and G/L Balances

Configuration Settings for advance payment from customers (down payment)

Configuration settings for terms of payment to customers

Configuration of settings for dunning

Generating the dunning letters

Defining correspondence and party statement of accounts

Bills of exchange

Posting of sales returns

 

PART 6: Asset Accounting:

Copy reference chart of depreciation

Assignment of the chart of depreciation to company code

Creation of 0% tax codes for sales and purchases

Defining account determination

Definition of screen layout rules

Definition of number ranges for asset master

Creation of asset classes

Integration with General Ledger & Posting rules

Defining Depreciation key

Definition of multilevel methods

Definition of period control methods

Creation of main asset master records

Creation of sub-asset master records

Posting the transactions for Acquisition of fixed assets

Depreciation run and Asset explorer

Sale of fixed assets – with the customer and without the customer

Transfer of assets

Impairment of assets

Scrapping of assets,

Line item Settlement of assets under construction of capital work in progress

 

PART 7: CONTROLLING

7.1 Basic settings for controlling

Defining Controlling Area

Defining Number ranges for Controlling Area

Maintain Planning Versions

 

7.2 Cost element accounting:

Creation of primary cost elements from the financial accounting area

Creation of primary cost elements from controlling area

Display of cost element master records

Change cost element master records

Primary cost element categories

Secondary cost element categories

 

7.3 Cost Center Accounting:

Defining Cost Center Standard Hierarchy

Creation of Cost Centers and cost center groups

Display cost center master records

Change cost center master records

Creation of cost center groups

Posting to cost centers

Reposting of co line items

Repost of Costs

Planning for cost centers

Cost center reports

 

PART 8: INTERNAL ORDERS

Define the field status group for statistical orders

Creation of Primary cost element

Creation of internal order master records for statistical orders

Display internal order master records

Change internal order master records

Postings to internal orders

Planning for internal orders

Report of Variance analysis for internal orders

Real orders

Creation of real internal orders

Posting of business transaction to real orders

Definition of allocation structures

Definition of settlement profiles

Definition of planning profiles

Define number ranges for Settlement documents of real internal orders

Define number ranges for controlling documents.

Budgeting and availability control

Maintain number ranges for budgeting

Define tolerances for availability control

Specification of exempt cost elements from availability control

Maintenance of budget manager

 

Part 9:Profit Center Accounting:

Basic Settings for Profit Center Accounting

Creation of Dummy Profit Centers

Maintenance of control parameters for actual postings

Maintaining planning versions for profit centers

Maintaining the number ranges for profit center documents

Creation of profit center master records

Display of profit center master records

Changing the profit center master records

Assign profit center to cost center for expenditure posting

Creation of revenue cost elements

Automatic Assignment of Revenue elements for Profit Centers

Assignment of profit centers in cost center master records

Creation of account groups in profit center accounting for planning

Planning for profit and loss account items

Posting of transactions into profit centers

Generating the variance reports for profit and loss account items

 

PART 10: Integration

Integration of financial accounting with materials management:

Integration of financial accounting with sales and distribution:

Profitability analysis:

Maintaining the operating concern

Define profitability segment characteristics

Assignment of controlling area to operating concern

Activating the profitability analysis

Define number ranges for actual postings

Mapping of SD conditions types to COPA value fields

Creation of reports

Viewing the reports

 

Part 11:OVERVIEW PRODUCT COSTING

New General ledger accounting:

Reports:

Financial statement version

General Ledger, Accounts Payable, Accounts Receivable and Assets Reports

Certification Back to Top

This SAP FICO training course is designed to prepare you for the SAP Certified Development Associate - Financial Accounting with SAP ERP 6.0 EhP7 exam. 

In SAP FICO Course the participants learn about SAP ERP core module on financial accounting and controlling. In this SAP FICO course, you will learn about the financial processes, track financial accounting data, and key elements involved in SAP FICO module. This seems to be an essential learning for all SAP FI and CO module users.

SAP FICO Certification is an important benchmark in becoming a SAP FICO Consultant as the course covers all the core components to record financial transactions and deliver finance statements in a stipulated time. SAP FICO tutorial helps the participants to learn all the key concepts of SAP FICO ERP functions and accounting, controlling management and thus attaining a unique SAP certification. SAP FICO course offers complete information about FICO sub-modules thus making the participant a skilled SAP FICO Consultant.

Uplatz online training on SAP FICO guarantees the participants to successfully go through the SAP FICO certification provided by SAP. Uplatz provides appropriate teaching and expertise training to equip the participants with core skills for implementing the learnt concepts in an organization.

Course Completion Certificate will be awarded by Uplatz upon the completion of the SAP FICO course training.

The SAP FICO certification exam verifies that the participants possess basic knowledge and can prove their skills in the area of ERP Financial Accounting. This SAP FICO certification exam validates that the participant has an overall understanding about this Developer consultant profile, and able to implement the knowledge practically in projects.

Below given are the certification details of SAP Certified Development Associate- Financial Accounting with SAP ERP 6.0 EhP7 exam -

· Certification Level: Associate

· Exam Name: SAP Certified Development Associate- Financial Accounting with SAP ERP 6.0 EhP7

· Exam Code: C_TFIN52_67       

· Exam Mode: Online

· Total Number of Questions: 80

· Pass Score: 60%

· Time Duration: 180 Minutes

· Exam Price: $550

Career & Jobs Back to Top

An expert and experienced SAP FICO Consultant draws an average salary of $133,974 per year depending on the knowledge and hands-on experience. The SAP FICO Consultant job roles are in high demand and make a rewarding career.

The SAP FICO Consultants are recognized across the globe. The increased usage of the SAP FICO concepts in many companies help the participants to find a job opportunity easily.

The leading companies hire SAP FICO Consultant considering the skill of managing finance and accounting operations in an organization. The Learners earn most beneficial SAP FICO certification through our expert training and course curriculum. Being SAP FICO certified is definitely valuable credential and adds value to every organization.

The SAP FICO certification is targeted to those participants who are from SAP ERP and business consulting background and wish to excel as SAP FICO consultant / end user.

The following are the job titles in this area:

· SAP FICO Consultant / End User

· SAP FICO Associate

· SAP Finance Professional

· SAP Accounts Manager

· SAP FICO Expert

· Controller and Auditor

· Chartered Accountants

· Finance Director

 

The SAP FICO certification training program helps the participants to get placed in reputed MNCs and organizations.

Interview Questions Back to Top

1) Explain the term SAP FICO.

SAP FICO stands for FI (Financial Accounting) and CO (Controlling). In SAP FICO, SAP FI take cares about accounting, preparation of financial statements, tax computations etc, while SAP CO take cares of inter orders, cost sheet, inventory sheet, cost allocations etc. It is the software that stores data, and also computes them and retrieves the result based on the current marketing scenario. SAP FICO prevents data lost and also does the verification and reporting of data.

 

2) What are the other modules to which 'Financial Accounting' is integrated?

The other modules to which 'Financial Accounting' is integrated are:

a) Sales and Distribution

b) Material Management

c) Human Resource

d) Production Planning

e) Controlling of financial transaction

 

3) In SAP FI what are the organizational elements? 

The organizational elements in SAP FI are:

a) Company Code

b) Business Area

c) Chart of Account

d) Functional Area

 

4) Explain what is posting key and what does it control?

In order to determine the transaction type which is entered in the line item, a two digit numerical is used known as 'Posting Key'

Posting key determines:

a) Account Types

b) Types of posting. Debit or Credit

c) Field status of transaction

 

5) What is the company code in SAP?

To generate financial statements like Profit and Loss statement, Balance sheets etc. company code is used.

 

6) How many Chart of Accounts can company code have?

You can have one Chart of Account for one company code which is assigned.

 

7) For a Company Code how many currencies can be configured?

There are three currencies that can be configured for a Company code, one is a local currency and two are the parallel currencies.

 

8) What are the options in SAP for Fiscal years?

Fiscal year in SAP is the way financial data is stored in the system. In SAP, you have 12 periods and four special periods. These periods are stored in fiscal year variant that is:

a) Calendar Year: From Jan-Dec, April-March

b) Year dependent fiscal year

 

9) What is a 'year shift' in SAP calendar?

SAP system does not know what is broken fiscal year e.g April 2012 to March 2013 and only understand the calendar year. If, for any business, the fiscal year is not a calendar year but the combination of the different months of two different calendar year and then one of the calendar year has to classified as a fiscal year for SAP and the month falling in another year has to be adjusted into the fiscal year by shifting the year by using the sign -1 or +1. This shift in the year is known as 'year shift'.

Example: April 2012 to Dec 2012 is our first calendar year, and Jan 2013 to March 2013 is our second year, now if you are taking April-12 to Dec-12 as your fiscal year, then Jan-13 to March-13 automatically becomes the second year, and you have to adjust this year by using -1 shift, and vice versa if the scenario is reversed, here you will use +1 shift.

 

10) What is year dependent fiscal year variant? 

In a year dependent fiscal year variant, the number of days in a month is not as per the calendar month. For example, in year 2005, month January end on 29th, month Feb ends on 26th etc.

 

11) In SAP how input and output taxes are taken care?

For each country tax procedure is defined, and tax codes are defined within this. There is a flexibility to either expense out the Tax amounts or capitalise the same to stocks.

 

12) Explain what is validations and substitutions in SAP?

For each functional area in SAP Validation or Substitution is defined eg, Assets, Controlling etc. at the following levels

a) Document Level

b) Line item Level

 

13) What are the application areas that use validation and substitutions?

a) FI- Financial accounting

b) CO-Cost accounting

c) AM-Asset accounting

d) GL-Special purpose ledger

e) CS-Consolidation

f) PS-Project system

g) RE-Real estate

h) PC-Profit center accounting

 

14) In SAP what is the use of FSV ( Financial Statement Version)?

FSV ( Financial Statement Version) is a reporting tool. It can be used to extract final accounts from SAP like Profit and Loss Account and Balance Sheet. The multiple FSV's can be used for generating the output of various external agencies like Banks and other statutory authorities.

 

15) What is a field status group? 

'Field status groups' control the fields which come up when the user does the transactions. In FIGL (Financial General Ledger) master, the field status group is stored.

 

16) What is FI-GL (Financial- General Ledger) Accounting does?

To get an overview of external Accounting and accounts, G L (General Ledger) Accounting is used. It does the recording of all business transactions incorporated with all other operational areas in a software system and also ensures that the Accounting data is always complete and accurate.

 

17) What is the default exchange rate type which is picked up for all SAP transactions?

For all SAP transaction, the default exchange rate is M (Average Rate).

 

18) What are the methods by which vendor invoice payments can be made?

a) Manual payment without the use of any output medium like cheques etc.

b) Automatic payments like DME (Data Medium Exchange), cheques, Wire transfer

 

19) What are the problems when business area is configured?

The problem faced when a business area is configured, is splitting of account balance which is more pertinent in the case of tax accounts.

 

20) For document clearing what are the customizing prerequisites ?

The customizing pre-requisite for document clearing is to check the items cleared and uncleared, and this is done by open item management. Open item management manages your outstanding account, i.e account payable and account receivable. For instance, an invoice item that has not yet been paid is recorded as open account until it is paid.

 

21) What is the importance of GR/IR ( Good Received/ Invoice Received) clearing account?

GR/IR ( Good Received/ Invoice Received) is an interim account. In the legacy system, if the goods are received and the invoice is not received, the provision is made, in SAP at the goods receipt. It passes the Accounting entry debiting the Inventory and crediting the GR/IR account. Similarly, when an invoice is received the vendor account is credited, and the GR/IR account is debited, the GR/IR will show as an un-cleared items till the time the invoice is not received.

 

22) What is parallel and local currency in SAP?

Each company code can have two additional currencies, in addition to the company code, currency entered to the company code data. The currency entered in the company code creation is called local currency and the other two additional currencies are called parallel currencies. Parallel Currencies can be used in foreign business transactions. In order to do international transaction, parallel currency can be used. The two parallel currencies would be GROUP CURRENCY and HARD CURRENCY.

 

23) Where can you use the internal order?

To track the cost, internal orders are used; they are proposed to be incurred over on a short term basis.

 

24) Is it possible to calculate depreciation to the day?

Yes, it is possible to calculate depreciation, to do that you have to switch on the indicator Dep. to the day in the depreciation key configuration.

 

25) In Asset Accounting what is the organizational assignments?

In Asset Accounting, chart of depreciation is rated as the highest node, and this is assigned to the company node. All the depreciation calculations are stored under the chart of depreciation.

 

26) What is the importance of asset classes? What asset classes are there?

The asset class is the main class to classify assets. Every asset must be assigned to only one asset class. Example of asset class is Furniture & Fixtures, Plant & Machinery, and Computers etc. The asset class also contains G1 account, when any asset is procured, G1 account is debited. Whenever you create and asset master, it becomes mandatory to mention the assest class for which you are creating the required assets. So, whenever any asset transaction occurs, the G1 account attached to the asset class is automatically picked up and the entry is passed. You can also specify the default values for calculating the depreciation values and other master data in each asset class.

 

27) How capital WIP (Work In Process) and Assets accounted for in SAP?

'Capital WIP' is referred to as Assets under construction in SAP and is represented under specific asset class. Depreciation is not charged under 'Capital WIP' usually. The cost incurred on building a capital asset can be booked to an 'internal order' and through the settlement procedures, and can be posted onto an 'Asset Under Construction'.

 

28) What are the major components of Chart of Accounts?

The major components of Chart of Accounts are:

a) Chart of account key

b) Name

c) Maintain Language

d) Length GL account number

e) Controlling Integration

f) Consolidation-Group chart of accounts

g) Block indicator

 

29) What is credit control area in SAP?

To immune your company from the risk of bad debts and multiple outstanding receivable, you can set a credit limit for your customer by using credit control area in SAP. With the help of SAP, you can block the deliveries to your customer based on the credit limit and the accounts receivable balance in their account which is maintained by you.

 

30) How can you create Credit Control Area in SAP?

By using transaction code OB45 or path you can create Credit Control Area in SAP

SPRO> enterprise structure >maintain structure>definition>financial accounting>maintain credit control area and then enter the following description

a) Update

b) Name of the credit control area in SAP

c) Currency

d) Description

e) Credit Limit

f) Risk Category

g) Fiscal Variant

h) Rep group

 

31) What is posting period variants?

In fiscal year posting period is a period for which the transactions figures are updated. The posting period variants in SAP is accountable to control which Accounting period is open for posting and ensures that the closed periods remain balanced.

 

32) Explain in simple terms what is field status and what does it control?

Field status group is a group configured in FSV (Field Status Variant) to maintain field status for G/L (General Ledger) accounts. It controls which field should suppress, display, optional and required.

 

33) What is short-end fiscal year?

A short-end fiscal year results when you change from a normal fiscal year to a non-calendar fiscal year, or other way around. This type of change happens when an enterprise becomes part of a new co-corporate group.

 

34) What is an account group and where it is used?

To control the data that needs to be entered at the time of the creation of a master record an account group is used. Account group exist for the definition of GL account, Customer Master and Vendor.

 

35) What is the purpose of "Document type" in SAP?

The purpose of " Document type" in SAP is

a) Number range for documents are defined by it

b) Types of accounts that can be posted are controlled by it, e.g Assets, Vendor, Customer, Normal GL account

c) It is used for the reversal of entries

 

36) Is business area at company code level?

No. Business area is at client level which means other company codes can also be posted to the same business area.

 

37) In SAP, Customer and Vendor code are stored at what level?

The Vendor and Customer codes are stored at the client level. It means that by extending the company code view any company code can use the customer and vendor code.

 

38) How are tolerances for invoice verification defined?

Tolerance determines whether the payable places matching or tax hold on the invoice. The following are the instances of tolerance can be defined for Logistic Invoice Verification.

a) Small differences

b) Moving average price variances

c) Quantity variances

d) Price variances

 

39) What is a country Chart of Accounts?

Country Chart of Accounts contains G/L (General Ledger) accounts needed to meet the country's legal requirements.

 

40) What is APP in SAP FICO?

APP stands for 'Automatic Payment Program'; it is a tool provided by SAP to companies to pay its vendors and customers. APP tools help to avoid any mistakes taken place in posting manually. Also, when number of employees is more in the company, payment through APP becomes more feasible.

 

41) In SAP FICO what are the terms of payment and where are they stored?

Payment terms are created in the configuration and determine the payment due date for vendor/customer invoice.

They are stored on the customer or vendor master record and are pulled through onto the customer/vendor invoice postings. The due date can be changed on each individual invoice if required.

 

42) What are one-time vendors?

In certain companies, especially the one dealing with high cash transactions, it is not practical to create new master records for every vendor trading partner. One time vendors allows a dummy vendor code to be used on invoice entry and also the information which is usually stored in the vendor master.

 

43) What are the standard stages of the SAP payment run?

The following steps are the standard stages of the SAP payment run

a) Entering of parameters ( Vendor Accounts, Company Codes, Payment Methods)

b) Proposal Scheduling – the system proposes the list of invoice paid

c) Payment booking- the booking of the actual payments in the ledger

d) Printing of payment forms ,example cheques

 

44) In Accounts Receivable, what is the difference between the 'Residual Payment' and 'Part Payment' methods of allocating cash?

'Residual payment' and 'Part payment' are the two methods for allocating partial methods from customers. For example, an invoice for $100 is generated, customer has paid $70. Now this $70 will be off-set and leaving the remaining balance $30. With residual payment, the invoice is cleared for the full value of $100 and a new invoice is generated for the remaining balances $30.

 

45) What is "dunning" in SAP?

'Dunning' is the process by which payment chasing letters are issued to customers. SAP can determine which customers should receive the letters and for which overdue items. Different letters can be printed in SAP depending on the overdue payment date, with a simple reminder. With the help of dunning level on the customer master, we can know which letter has been issued to the customer.

 

46) What is the purpose of the account type field in the GL (General Ledger) master record?

At the end of the year, profit and loss accounts are cleared down to the retained earnings balance sheets account. The field contains an indicator which is linked to a specific GL (General Ledger) accounts to use in this clear down.

 

47) Explain what is recurring entries and why are they used?

Recurring entries can eliminate the need for the manual posting of Accounting documents which do not change from month to month. For example, an expense document can be generated which can be scheduled for the last days of each month or whenever an individual wants it. Usually multiple recurring entries are created at one go and then processed all together as a batch month end using transaction.

 

48) What is a 'Value Field' in the CO-PA module?

Value fields are number or value related fields in profitability analysis such as quantity, sales revenue, discount value etc.

 

49) What are the statistical internal orders?

Statistical internal orders are dummy cost objects used for reporting and analysis purposes. It must be posted to in conjunction with a real object such as a cost center.

 

50) For what purposes internal orders can be used?

You can use internal orders for

a) Overhead Orders: It monitors internal jobs settled to cost centres

b) Investment Orders: It monitors internal jobs settled to fixed assets

c) Accrual Orders: Offsetting posting of accrued costs calculated in CO

d) Orders with Revenue: It display the cost controlling parts of Sales and Distribution, it does not affect the core business of the company

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